As a Data Controller, Newham College is legally responsible for processing your personal data in accordance with data protection legislation.
The College is registered as a Data Controller (registration number: Z1573620) with the Information Commissioner’s Office (ICO) to process data in accordance with the General Data Protection Regulation (EU) 2016/679 and Data Protection Act 2018.
The College is committed to protecting your personal information and being transparent about what information we hold about you, how we use it and who we share it with.
As part of your visit to the College we store and use your personal details and information about your visit for the purposes of managing and operating the College.
We use CCTV at our buildings for the purposes of crime prevention, security and health and safety and, accordingly, will capture imagery of visitors to the College.
When using College on-site parking, we record your name, vehicle details, the purpose of your visit and who you are visiting as well as time on site.
On reporting to Reception, we record your name in a visitors book along with check-in and out time and who you are on-site to visit.
Except in the circumstances highlighted below, we process this information on the basis of our legitimate interests:
Where we are required by law to hold certain records, then we collect and hold those records to comply with that legal obligation.
Personal information may be shared between colleagues who legitimately need the information to carry out their duties.
The amount of personal information shared within the College will be no more than is reasonably necessary.
Personal information will be retained in line with the College Information Retention Schedule and in accordance with regulatory and statutory legal requirements.
We have robust technical and organisational systems and policies in place to manage and protect your information. These measures include data encryption, restricted access rights to personal information and up to date security software to ensure confidentiality and to guard against unauthorised access, unlawful processing, accidental loss, damage and destruction.
We do make use of suppliers who will store and process personal data outside of Europe. However, we have a third party processing agreement in place with each of these suppliers compliant with current data protection regulations.
We do not make automated decisions using this personal data.
Please tell us promptly about any changes to the information we hold about you. This is particularly important for your contact details. You can do this by contacting College Reception or by emailing firstname.lastname@example.org
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some aspects of our services to you and/or it may affect the provision of those services to you.
If you have any questions about this privacy notice or are unhappy with how we have used your personal information, details of how you can contact the data protection officer or the Information Commissioner’s Office are available on our data protection page.
We review this privacy notice on a regular basis to ensure continued compliance with current legislation and to reflect best practice. We reserve the right to make changes without prior notice.
Updated: 16 May 2018